Recap for 5/21 Webinar: AGOL Content Policies and Patterns

Sharing Policies in AGOL

  • Sharing in AGOL is a hierarchical architecture that utilizes three tiers of organization to manage complex settings
    1. Hosted Feature Layer Settings
      • Feature Services generally
      • Editing settings
    2. Sharing settings
      • Owner
      • Organization
      • Everyone (public)
      • Group Sharing
    3. Group Settings

AGOL Cross-Organizational Sharing 

  • Cross-Organizational Sharing are largely managed via AGOL Groups
    • To share items to external organizations, you must create a group to invite the external users to
    • Review how to create group
      • AGOL > Groups > Create Group
      • Configure the setting only allow group members to view the group
      • When creating a cross-organizational sharing group, ensure that `group members can only update their own items` option is selected (default)
      • Invite users: Members > Invite Users
        • “Only search in…” — turned off
        • The user must be assigned privilege to join external group in their role
        • Tip: Although the default Viewer role does not support joining groups owned by outside organizations, a member can be granted the Join external groups privilege through a custom role created based on the default Viewer role.
    • Share data collection app with Group
      • Vermilion, IL NG911 Example
      • Sharing web application with group members
      • Can be utilized as web map in Collector for ArcGIS
    • Advantages:
      • Work with external organizations on a shared goal
      • Collaborate between private and public organizations, as seen here, or between different departments within a either single or multiple organizations
    • Share with organizations with certain licenses, add-ons, roles not available to your organization